How to Conduct a Successful Remote Board Meeting
When conducting a remote board meetings, it’s important to create a plan to keep the discussion efficient and on track. This is simpler when meeting participants have an agenda in place that will guide them throughout the meeting. It’s also helpful to provide the agenda along with any related documents to attendees ahead of time through a secure online board portal so they can take notes and add items to the agenda and go over them before the meeting begins.
Another method to ensure a productive remote board meeting is to avoid distractions as much as you can. Participants should take the call in a peaceful location, such as at home or office. This helps reduce the possibility that they’ll tune out and miss important issues that are being discussed during the call.
Also, it’s an excellent idea to ask participants to mute their microphones when not speaking to further decrease background noise that could distract the meeting. The person who is designated to take minutes must record every motion verbatim and also include who made the motion and who seconded. This is vital for keeping a clear record of the meeting, which can be used as a references or for legal reasons years further down the road.
Also, it’s crucial to stick to the time limitations you set for every agenda item to stop the meeting from boardgreenroom.com/medical-data-systems-overview going on unnecessarily. You can facilitate a smooth meeting by urging attendees to place ad-hoc issues in a parking spot so that they don’t interrupt the main discussion.