How to Improve Board Members Communications
Honest and transparent board members’ communications foster a sense of trust that encourages accountability. This leads to an organization’s board that is more involved and unified, and empowered to make decisions that align with the goals of the organization.
From the start of their term the new board members should be informed of their responsibilities and the expected outcomes. This includes the need to donate time, make connections with colleagues and friends, as well participating in fundraising activities. A welcome letter will outline the communication channels, meeting times and other pertinent information to help new board directors to settle in quickly.
Different people respond to information in different ways, so it’s important to tailor communications for board members to suit specific preferences. Some people might prefer to read long reports, while http://boardroomtalk.org/boardable-board-management-software-review others better understand data visualizations. Avoid technical jargon when writing reports and other information to make it easier to comprehend. If needed you can use analogies and real-world examples to illustrate the meaning or information in reports.
It is important to alter the format of board meetings, and not rely on PowerPoint presentations. Mixing up the formats can aid in limiting the length of meetings and boost the participation of board members.
Make sure that board members easily access all the information they need even during meetings. Invest in an electronic document-sharing platform that provides security, user-friendly features and high levels of scalability and conformity with the regulations on data protection. Some of the leading solutions include Diligent Boards, BoardEffect, Passageways OnBoard and Aporio.